This document was last updated 23rd October 2023 at 18:45 BST.
Data protection is a high priority for Shaved Yaks Ltd, the event managers for the ACCU Conference. For the website, accuconference.org, and the conference it is necessary to collect and store personal data. This is for the purpose of collecting speaker information, selling tickets and keeping interested parties informed of updates and announcements.
- We promise to collect, use and store your personal data in a safe and secure way.
- We promise to only use your personal data for the specific purposes stated.
- We promise to keep you informed about how we use your information and who we give it to.
This privacy notice tells you what to expect when Shaved Yaks Ltd collects personal information about you when you use the accuconference.org website. Shaved Yaks Ltd is committed to protecting your personal information when you use ACCU Conference-related services. Whenever you provide such information, we will only use your information in line with all applicable data protection laws, including the General Data Protection Regulation (GDPR). Your information will be kept in a secure environment and access to it will be restricted according to the 'need to know' principle.
This document refers to the organisation, Shaved Yaks Ltd, event managers for the ACCU Conference.
Shaved Yaks Ltd.
5 Forum Place
The organisation is responsible for the running of the ACCU conference and its website, accuconference.org.
Any queries should be directed to email@example.com
What information will we collect about you?
We collect personal data we use for contractual obligation upon registration.
If you have given us personal data but you do NOT wish to keep this data in our database, please contact us and we assure you that we’ll delete them within a time frame specified by the relevant laws.
Shaved Yaks Ltd collects information about how you use accuconference.org via our website and the device(s) that you use to access the service. This includes collecting unique online identifiers such as IP addresses, which are numbers that uniquely identify a specific computer or other network device on the internet. For more information, see our section on 'cookies' below.
How will Shaved Yaks Ltd use the information it collects about me?
- Registration, to send you an invoice, print a badge and send you information related to the event.
- Contact you via newsletter. You can always opt-out at any time by responding to a newsletter email with the word "Unsubscribe", or clicking the unsubscribe link at the bottom.
The lawful justification for sending marketing communications about ACCU Conference events and services to you is that you have given clear consent for your personal data to be used for this specific purpose. You are always in control of your data. You can opt in or out of receiving marketing communications during the registration process for the ACCU Conference newsletter.
Your information may be handled and used by trusted third parties in order to deliver essential services, such as badge printing and ticket processing. Any such third parties will be carefully vetted as to be compliant with all applicable data protection laws, including the GDPR.
We will keep your information within Shaved Yaks Ltd and our trusted third parties except where disclosure is required by law, for example to government bodies and law enforcement agencies.
How long will Shaved Yaks Ltd keep my information?
Your personal details from your registration will be retained for a period of three years.
Your personal details for marketing communications are retained as long as you tell us that you no longer wish to receive marketing messages. We will keep this information about you until you tell us otherwise.
What rights do I have over my personal data?
Under the GDPR, you have the right to:
- Access your personal data by making a subject access request.
- Rectification, erasure or restriction of your information where this is justified.
- Object to the processing of your information where this is justified.
- Data portability.
Privacy & Cookies
Cookies are small text files which are stored on your computer when you visit certain web pages. Some of the cookies we use are necessary for some parts of our website to work whilst other cookies are used to ensure that the site is relevant to all users.
We use Clicky to track user behaviour and marketing results on our website. Your IP-address is anonymised before it gets registered on Clicky's servers. The cookies track what you do on our webpages and if you have been there before. We never connect the data to any personally identifiable information.
Changes to this privacy notice
We will keep this privacy notice under regular review and we will place any updates here. The first section will always tell you when it was last updated.
If you have any questions, suggestions, or just want to say "hi", feel free to contact us at any time.